Updated 5 months ago by Jamila Khan

Introduction to ownCloud

Your organization is now using ownCloud for file sharing. ownCloud is software similar to Dropbox, Google Drive, or SkyDrive, but instead of running on a third party's server, it runs on a server in your office. This allows us to combine features of Dropbox with your in-house shared drive seamlessly.

Accessing ownCloud

To access ownCloud, open a web browser and go to the site listed below for your organization. Enter the same username and password you use to log into your office computer in the morning.

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Navigating ownCloud

Once you're logged in, you should see the contents of your shared drive. To navigate between folders, click on the name of a folder (not the icon of the folder) to enter the folder. Along the top of the screen, you'll see the "path" of your subfolders - you can go back up by pressing the "Home" icon, or any other folder in the path.

Downloading, renaming, deleting files

To download a file, click the ellipses icon ("...") next to the folder. The menu that appears will allow you to download, rename or delete a file. It's also possible to download folders this way; they will be zipped up before download, so you should be comfortable with unzipping if you choose to do this. Note that downloading a large file will take a long time, and a folder that's too large can not be downloaded at once.

Uploading files

To upload a file, press the plus button ("+") at the top of the window and select "Upload". You can send files from your computer to the server. You can also drag a file or folder from your computer onto the web browser window to upload it.

Sharing files

If you click the sharing icon next to a file, you'll bring up a "sharing" panel on the right. From here, you can click "Share Link" and receive a link you can e-mail to colleagues outside the organization allowing them to download the file. This is preferable to e-mail because the files can be of unlimited size, and if you update the file on the shared drive, they'll get a copy of the latest version. You can also password-protect the link and/or set it to expire after a set number of days.


Below please find an annotated screenshot of all the options you may want to use in ownCloud.

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